PRIVACY POLICY

Marketing VF Limited (company number: 06951544) (“MVF”, “we”, “us”, “our”) is committed to protecting the privacy and security of your personal information.

This privacy notice describes how we collect and use personal information about you when you visit our site (https://www.mvfglobal.com/) (“Site”).

Under the General Data Protection Regulation (GDPR), MVF is a “controller” of your personal data. We are registered as a controller with the UK Information Commissioner’s Office (ICO) under registration number Z1995728. You can confirm our registration here: www.ico.org.uk.

ABOUT OUR SITE

Our Site enables people to find out more about our customer generation business, the sectors we work across, and the ways in which we facilitate growth for our clients’ businesses. We also use our Site to publish our recent news, share insights and to enable people to apply for jobs with us.

WHAT DATA WE COLLECT AND HOW WE USE IT

The data that we collect when you visit our Site will vary according to what you are on our Site for.

PEOPLE WHO CONTACT US THROUGH OUR SITE, OR BY EMAIL, TELEPHONE OR POST

If you contact us by completing and submitting a webform on our Site (e.g. to enquire about working with us, or with a press enquiry), the webform will ask you for your name, email address, telephone number, and/or company name. You may be asked to leave a message if you wish.

You may also contact us by email, telephone or post.

We will store such information, and use it to deal with your enquiry, and correspond with you.

PEOPLE WHO SIGN UP TO OUR EVENTS

If you register to attend one of our events, we will use the details that you provide (e.g. full name, business email and job title) to manage your registration and attendance of our event. Before the event, we will email you with further details about the event that you have registered to attend.

Following the event, a member of our team may contact you via email with opportunities for your business to benefit from our service. If you do not want to be contacted, you may unsubscribe at any time via the email.

JOB APPLICANTS

If you apply for one of our roles either on our Site or on a job board, we will ask you to complete a webform with your name, email address and telephone number. We will also request a copy of your CV/resume, which you can attach directly from your computer or via Dropbox. You will receive an email confirming our receipt of your application.

A member of our People Team will contact you by telephone and/or email using the contact information that you have provided to us. Our People Team may ask you additional questions relating to your application e.g. your notice period. During the assessment and interview process, information will be generated by you and by us e.g. interview notes. This information will be held by us.

All the information that you provide to us will be used for the purpose of reviewing and dealing with your application, and assessing your suitability to the role that you have applied for.

Even if you are unsuccessful following an application, we like to stay in contact with candidates who we believe may be a good fit for MVF. We may ask if you would like your information to be kept in our talent pool which will allow us to contact you about news, updates and other vacancies that may be of interest to you. Before you submit your application, you will be given the option to opt-in to receiving this information.

If you have any additional queries about how we handle your personal information throughout the application process, please contact us at: [email protected].

WORKING WITH SUPPLIERS

We work with a number of suppliers, who process data on our behalf. These include cloud storage providers, email service providers, and third parties who we may ask to obtain references or undertake pre-employment checks on our behalf.

We also use the talent platform, Greenhouse, to store the information that you provide to us. To find out more about how your data is kept secure, you can read about Greenhouse’s approach to GDPR compliance here: https://www.greenhouse.io/gdpr

We have appropriate contracts in place with such suppliers to ensure the protection and confidentiality of data.

COOKIES

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. We have included below a table, setting out what cookies we use, and the purposes for which we use them.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org.

To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout.

Part of our Site is integrated with third-party recruitment platform Greenhouse, which allows applicants to view and apply for jobs via our Site, and enables us to manage such applications. When applying for jobs, you can choose to use the “Apply with LinkedIn” feature, which allows LinkedIn to pre-populate some of the application form with your profile information. If you choose to use this feature, LinkedIn will share your profile information with us. LinkedIn also use cookies. For more information on this feature, and LinkedIn’s use of cookies, please click on the link next to the “Apply with LinkedIn” button on the career/vacancies pages, or view here: https://www.linkedin.com/help/linkedin/answer/72063 and here: https://www.linkedin.com/legal/cookie-policy

TRANSFERRING YOUR DATA

As of 1 January 2021, the UK is no longer a part of the European Economic Area (the “EEA”). This means that your data may be transferred outside of the UK to countries inside the EEA, or to another country outside of the EEA.

Although the UK is no longer part of the EEA, we will still hold your data to the same level of protection as we did when we were part of the EEA. This means that for any transfer of your data outside of the UK, we will continue to take steps to ensure that it is protected to the same level of protection that applies to transfers of data outside of the EEA.

Certain countries have a European Commission adequacy decision, which means they are considered to offer an adequate level of data protection and we will continue to only transfer data to those countries on this basis.

Other countries do not have the same level of legal protection as countries in the EEA, or with an adequacy decision. If we do transfer your data in this way, we will take steps to ensure that it is protected to the same levels that apply in the EEA. This may include, for example, adopting the EU’s model contractual clauses.

STORING YOUR DATA

We have a data retention policy, which clearly sets out how long we keep data for, and for what reasons.

We will keep your data only for as long as is necessary to fulfil the purpose/s for which it was collected in the first place, i.e. as set out in this notice. For example, if you apply to one of our job vacancies, we will keep your personal information for a period of 12 months from the date of our decision for compliance purposes, to enable us to contact you in relation to your application.

LEGAL GROUNDS

This notice sets out (above) how we use your data. Under the GDPR, controllers must have a valid lawful basis for each processing activity that they undertake. This section sets out our lawful basis for each activity.

Activity	Lawful Basis under the GDPR
To deal with and respond to your enquiry if you contact us through our Site or otherwise	Legitimate interests
To manage your registration and attendance of our event	Legitimate interests
To contact you via email with business opportunities	Legitimate interests
To review and deal with your job application, and contact you in relation to it	Legitimate interests
To contact you about updates, news and other job vacancies (if you consent to this)	Consent

In each case where we have identified legitimate interests as the legal basis for our processing, we have conducted a legitimate interests assessment.

YOUR RIGHTS

Under the GDPR, you have a number of rights. We explain these rights below.

Right of access – You have the right at any time to ask us for a copy of the personal information that we hold about you, and to check that we are lawfully processing it.

Right of rectification – If personal information that we hold about you is not accurate or is out of date and requires amendment or correction you have a right to have the data rectified or completed.

Right of erasure – In certain circumstances, you have the right to request that personal information we hold about you is erased (e.g. if the information is no longer necessary for the purposes for which it was collected or processed).

Right to object to or restrict processing – In certain circumstances, you have the right to object to our processing of your personal information. For example, if we are processing your information on the basis of our legitimate interests, and there are no compelling legitimate grounds for our processing which override your rights and interests.

Right of data portability – In certain instances, you have a right to receive any personal information that we hold about you in a structured, commonly used and machine-readable format.

Right to withdraw consent – In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time.

Exercising your rights

If you wish to exercise any of your other rights under the GDPR, please email us at [email protected]. Alternatively, you can write to us at the address set out above, or inform us if you speak with us on the phone. Our lead supervisory authority for the processing set out in this notice is the UK Information Commissioner’s Office (ICO). If you are unhappy with how we have processed your data, you have the right to make a complaint to the ICO.

If you are based outside of the UK, or you have a complaint concerning our activities outside of the UK, you may prefer to lodge a complaint with a different Supervisory Authority. A list of relevant authorities can be accessed here.

CONTACTING US

If you have any questions regarding this notice, or any questions relating to data protection or privacy, you can contact us at [email protected].

Alternatively, you can write to us at the address set out above.

Our EU Representative

As we no longer have an establishment in the European Union, we have appointed a representative based in the Netherlands. The details of our EU representative are as follows: Software Vergelijken B.V. located at Heresingel 4B, 9711 ES Groningen, Netherlands.

If you are based in the EU and have any questions regarding this Privacy Policy, or any questions relating to data protection or privacy, you can contact our EU representative directly at [email protected].